Wine glasses on a decorated table

Why You Need Event Support

Corporate events are essential to company relations and culture. A great deal of time, money, and effort goes into the planning and execution of every event. Ensuring that all of that hard work doesn’t go to waste is just as critical as the good planning. Many things can go wrong during the event, which is why pre-planning and  on-site management is vital for the success of your national sales meeting or event. 

How Does Event Support Benefit You?

Of course, you want your attendees to have a great experience at the event, and you want all your objectives to be met. Not only is it a waste of resources for the event to miss its mark, but it can be embarrassing for the company. Having a system in place to ensure that all goes well is an excellent idea. By having event support before, during, and even after the event, your company can have the assurance that your event will go off without a hitch. 

Event support will help alleviate stress for the company and make sure that every portion of the event from check-in to the farewell dinner runs  smoothly and that the attendees get the most out of the event. 

Pre-event coordination 

A professional event agency can coordinate all your pre-event details, providing a significant advantage. Their attention to detail and knowledge of event planning and execution can ensure success. They will understand and see things about planning and hosting your event that you might not consider. 

Event agencies, like the DUNAJ AGENCY, have the knowledge and expertise to consider the details of pre-planning concerning things like::

  • Choosing a date
  • Choosing a venue & availability
  • Registration set-up and management
  • Developing a theme
  • Logistics
  • Budget
  • Scheduling
  • Optional activities
  • Food and Beverage
  • Audio/Visual
  • Branding
  • Green Initiatives
  • Awards
  • Team building exercises
  • Equipment
  • Transportation
  • Technology capabilities
  • Branded apps for attendees

All of these details must  be in place prior to the event. Seeing how much has to be done, it makes sense that a team of experienced on-site professionals can be a benefit to the event. They will work in partnership with you to oversee the big decisions, as well as all the small  ones.  

We’re more than a meetings and incentive agency. We are a partner who understands your business and is working side-by-side with you from conception through execution of your event. Contact the DUNAJ AGENCY today.

Proactive planning to avoid problems before they start 

Successful events take a great deal of time to plan. Experienced event coordinators and meeting planners know exactly what needs to be accomplished and when. Every component should work together smoothly to present a flow from one activity to the other. Meeting planners have the ability to see problems developing a long way off, and they know how to handle things proactively. Having on-site management means that everything is checked and re-checked to ensure there are no unpleasant surprises. 

Related:  What is Hotel Sourcing and Why is it Important?

Corporate get-together on a beach

When problems do come up, you don’t have to worry

Experienced and competent event planning doesn’t mean that things won’t go wrong. Some things are not in anyone’s control. But a significant advantage of having on-site management is that when things do go wrong, there is someone prepared to handle it. Your meeting and event planning agency should be capable and skilled so that you won’t even know about many of the little fires they have to put out during your event. Not only will you avoid the upset of dealing with all the mishaps, but you will not be distracted from your guests. You will be free to enjoy the day, your guests, and keep your attention where you want it.  

Event support means less stress for you

There are a million things that can go wrong with an event at any stage. This means that stress related to your event is understandable, but by working with an experienced planning agency, your stress is unnecessary. Putting all of these worries in the hands of on-site support will make the event manageable for you. Instead of being concerned about everything that can go wrong or wondering if things behind the scenes are going okay, you can relax and enjoy the event through the eyes of your guests.  

On-site management will work to fix any problems before you or your guests are any the wiser. Just knowing that you have entrusted your event to the experts will give you the kind of peace of mind you need. 

What is On-Site Event Support?

On-site event support consists of  a team who is responsible for the set-up, details, and overall execution of any corporate event. This team is  accountable for the details from the smallest to the largest, including everything from decor to photography and security to catering. They are up to speed on the logistics of the event, as well ashow to take the proper steps to ensure the vision of the event is fulfilled. The onsite event support team helps keep the event on target and focused. They are trained with the ability to handle everything that arises throughout the course of the event, so the hosting company can sit back, relax and enjoy the event.     

Related: Sales Meeting Ideas: Topics and Agendas to Motivate Your Team

Professional Services Event Planners Love

Here are a few professional services that event planners love to use. These services can save precious time and effort when planning and executing corporate events: 

Full data management

Full data management is excellent for when you know what content you need to put on the event app but don’t have the time to do it. This is a service that will relieve your company of the stress of uploading the event info. You just need to leave it with us, and we’ll make sure it’s sorted. We will even optimize the layout and design for you, ensuring that it’s all on brand. 

On-Arrival

A great app to consider using is one that puts the ownership back on your attendees!  OnArrival puts an end to long lines of attendees waiting to be manually checked in upon arrival at the event. OnArrival syncs all event data across the event management platform securely. 

OnArrival offers guests the opportunity to register, check themselves in, pay any fees, and preview/edit/print their name badge, all while keeping a safe distance from one another. This also enables on-site management to monitor who attends the event, collect additional data for later feedback, and collect signatures for check-in/check-out. 

Your Own Branded App

Another great option to consider is looking into resources for building your own app! By working with an event agency who utilizes resources like CrowdCompass, the planner is able to create  a mobile event app for attendees of in-person and virtual events that is customized to your needs. All of the information your attendees need to actively engage – activities, schedules, speaker profiles, etc., are all at their fingertips. You can track their engagement in real-time, and your sponsors and exhibitors will love a personalized app for branding purposes, too!

Customized app promo videos

At Dunaj Agency, we have the capability to provide customized promo videos for your upcoming events. These videos are used as ‘teaser’ videos to get your attendees  excited about the trip they’re about to take, or the meeting they are about to attend. 

Related: Top 5 Sales Team Incentives For Major Success

In Conclusion

Having event management and support doesn’t just make the event more straightforward for you, but your attendees benefit as well. You and your attendees  have dedicated people and systems to answer their questions, hear their concerns, and handle mishaps. On-site support does all the heavy lifting, allowing you to focus on what’s important. 

It’s not what we do, it’s how we do it! We’re a full service agency specializing in planning national sales meetings and memorable incentive experiences. Contact the DUNAJ AGENCY today!  

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